The problem isn’t storage—it’s uncertainty

• Which version is final?
• Who approved this?
• Can we prove what we sent, when, and to who?

A naming rule that scales

• Use: YYYY-MM-DD · Counterparty · DocType · vX
• Example: 2026-02-12 · Acme Co · SOW · v3
• Never overwrite: publish versions, don’t erase history.

The DocVault baseline

• Folder architecture and access map.
• Versioning discipline and approvals.
• Export bundles (“evidence packs”) for banking and disputes.

Next step

If you want this cadence installed in your business, request intake and we’ll recommend the right package for your current stage.